Share your workflow

Privacy Policy

Effective Date:

Last Updated:

Seebot Limited (“Seebot”, “we”, “us”, or “our”) respects your privacy and is committed to protecting personal information responsibly and transparently.

This Privacy Policy explains how we collect, use, store, disclose, and protect personal information when you:

  • visit or use the Seebot website;
  • contact us;
  • submit a project or workflow inquiry;
  • request information about our services;
  • participate in a pilot, proposal, or commercial discussion;
  • apply for employment or contractor opportunities with us; or
  • otherwise communicate or interact with Seebot.

Seebot provides services relating to visual data operations, data annotation, data curation, quality assurance, human review, model evaluation, workflow automation, and related computer-vision operations.

This Privacy Policy primarily concerns Seebot's own website and business activities. Where Seebot processes information on behalf of a client, that processing may also be governed by a separate service agreement, statement of work, non-disclosure agreement, data-processing agreement, or other contractual terms.

For personal information collected by Seebot for its own purposes, the relevant organisation is:

Seebot Limited
Company No. 17464735
66 Tweed Close
Daventry
NN11 4PW
United Kingdom

For certain client projects, Seebot may process personal information solely on behalf of a client. In those circumstances, the client may be the controller or other responsible organisation, and Seebot may act as a processor, service provider, contractor, or equivalent party under applicable law.

This Privacy Policy applies to personal information processed in connection with:

  • the Seebot website;
  • business inquiries;
  • sales and project discussions;
  • client relationship management;
  • pilots and evaluations;
  • recruitment;
  • business administration;
  • security and fraud prevention; and
  • other direct interactions with Seebot.

Client-supplied datasets may be subject to additional contractual requirements and are addressed separately in this Policy.

4.1 Information you provide to us

When you contact Seebot or submit information through our website, we may collect:

  • first and last name;
  • work email address;
  • telephone number, where provided;
  • company or organisation name;
  • job title or role;
  • company website;
  • country or region;
  • information about your project or workflow;
  • visual-data types;
  • anticipated data volumes;
  • desired outputs;
  • project timelines;
  • tools, systems, models, or technologies used;
  • technical requirements;
  • project specifications;
  • files or samples you choose to submit;
  • messages and correspondence with us; and
  • any other information you voluntarily provide.

4.2 Information collected through workflow or project inquiries

If you use a “Share Your Workflow”, contact, project inquiry, or similar form, we may process information concerning:

  • your organisation;
  • the problem you are attempting to solve;
  • the visual data involved;
  • annotation or processing requirements;
  • model or workflow requirements;
  • quality requirements;
  • expected outputs;
  • estimated scale or volume;
  • delivery requirements; and
  • supporting files or specifications.

We use this information primarily to understand your requirements, respond to your inquiry, and determine whether and how Seebot may be able to assist.

4.3 Recruitment information

If you apply for a position or contractor opportunity, we may collect:

  • your name;
  • contact information;
  • CV or résumé;
  • education;
  • employment history;
  • skills and qualifications;
  • portfolio or work samples;
  • location;
  • availability;
  • interview information;
  • references, where applicable;
  • compensation information, where relevant; and
  • information you voluntarily provide as part of the recruitment process.

We may collect additional information where reasonably necessary and permitted by applicable employment or data-protection laws.

4.4 Information collected automatically

When you access our website, certain technical information may be collected automatically, including:

  • IP address;
  • browser type and version;
  • device type;
  • operating system;
  • referring page or website;
  • pages visited;
  • date and time of access;
  • approximate location derived from IP address;
  • website interaction information;
  • diagnostic information;
  • error information; and
  • website performance information.

The extent of this collection depends on the technologies used on our website.

As part of our services, clients may provide Seebot with visual or related data, including:

  • images;
  • video;
  • video frames;
  • aerial or satellite imagery;
  • medical or scientific imagery;
  • microscopy imagery;
  • sensor-associated visual information;
  • metadata;
  • annotations;
  • existing labels;
  • model predictions;
  • model outputs;
  • quality-control information;
  • specifications;
  • instructions; and
  • other project materials.

Depending on the project, such data may contain information relating to identifiable individuals.

Where Seebot processes such information solely on behalf of a client, we process it in accordance with the client's documented instructions, applicable contractual requirements, and applicable law.

Project-specific contracts may establish requirements relating to:

  • permitted use;
  • authorised personnel;
  • access control;
  • confidentiality;
  • storage;
  • location of processing;
  • security;
  • onward disclosure;
  • retention;
  • return or deletion; and
  • incident notification.

This Privacy Policy does not grant Seebot independent rights to use confidential client datasets outside the purposes authorised by the client or applicable agreement.

Some visual datasets may potentially contain information that is considered sensitive, special-category, biometric, medical, or otherwise specially protected under applicable law.

Seebot does not request such information through general website forms unless it is necessary for a legitimate purpose and appropriate arrangements have been established.

Where sensitive information is contained in client project data, processing is subject to the relevant client's instructions, applicable contractual safeguards, and applicable legal requirements.

You should not submit sensitive, regulated, classified, medical, biometric, or highly confidential information through a general website inquiry form unless Seebot has specifically asked you to do so and appropriate safeguards have been agreed.

We may use information to:

  • respond to inquiries;
  • communicate with you;
  • understand your workflow or project requirements;
  • determine whether Seebot can support a proposed project;
  • prepare proposals and quotations;
  • conduct pilots and evaluations;
  • scope potential engagements;
  • establish delivery plans;
  • provide contracted services;
  • manage client relationships;
  • coordinate project activities;
  • provide customer or technical support;
  • perform quality assurance;
  • improve our services and workflows;
  • maintain our website;
  • analyse website performance;
  • detect technical problems;
  • protect our systems;
  • prevent fraud and misuse;
  • maintain business and accounting records;
  • process job applications;
  • administer recruitment;
  • comply with legal and regulatory obligations;
  • enforce contractual rights; and
  • establish, exercise, or defend legal claims.

We will not use personal information for materially incompatible purposes unless permitted by applicable law.

Where UK data-protection law requires us to identify a lawful basis, the basis will depend on the purpose and circumstances of processing.

We may rely on:

Contract

Where processing is necessary to perform a contract with you or to take steps at your request before entering into a contract.

For example, we may need to process contact and project information to prepare a quotation or respond to a requested proposal.

Legitimate interests

We may process information where it is necessary for legitimate business purposes and those interests are not overridden by your rights and interests.

These purposes may include:

  • responding to business inquiries;
  • managing business relationships;
  • improving our services;
  • securing our systems;
  • preventing fraud;
  • maintaining business records; and
  • operating and improving our website.

Where legitimate interests are relied upon, we consider the nature and necessity of the processing and its potential effect on individuals. Current ICO guidance requires organisations relying on ordinary legitimate interests to consider the purpose, necessity, and balance against the individual's rights and interests. ICO

Consent

We may rely on consent where you have affirmatively agreed to particular processing and consent is an appropriate lawful basis.

Where processing relies on consent, you may withdraw it subject to applicable law.

Legal obligation

We may process information where necessary to comply with legal, regulatory, tax, accounting, court, or other obligations that apply to Seebot.

Other lawful bases may apply where permitted by law and appropriate to the circumstances.

If you contact Seebot about our services, we may use your details to respond and communicate with you concerning that inquiry.

We may communicate with existing or prospective business contacts about:

  • requested information;
  • project discussions;
  • proposals;
  • existing engagements;
  • relevant Seebot services; or
  • related business matters,

where permitted by law.

Where consent is required for electronic marketing, we will obtain appropriate consent.

You may opt out of marketing communications at any time by using an unsubscribe option where provided or contacting us at:

[email protected]

Opting out of marketing will not prevent us from sending necessary contractual, operational, administrative, security, or service communications.

Our website may use cookies and similar technologies for purposes including:

  • essential website functionality;
  • maintaining security;
  • preventing misuse;
  • remembering preferences;
  • measuring website performance;
  • understanding website usage; and
  • improving user experience.

Strictly necessary technologies may operate without consent where permitted by law.

Where consent is legally required for non-essential cookies or similar technologies, they should not be activated until the appropriate consent has been obtained. Current ICO guidance states that non-essential cookies should not be set before valid consent and that users should have a meaningful ability to enable or disable them. ICO

You may also be able to manage cookies through your browser settings.

If Seebot introduces analytics, advertising, behavioural tracking, session-recording, or similar third-party tools, this Policy and any applicable cookie notice may be updated to identify those practices.

We may share personal information with trusted service providers where reasonably necessary to operate our business.

These may include providers of:

  • website hosting;
  • cloud infrastructure;
  • email and communications;
  • cybersecurity;
  • data storage;
  • project-management software;
  • customer relationship management systems;
  • analytics;
  • recruitment systems;
  • accounting;
  • payment administration;
  • legal services; and
  • other business-support services.

Such providers may only process information for authorised purposes and subject to applicable contractual and security requirements.

We may also disclose information where necessary:

  • to comply with law or legal process;
  • to respond to a lawful request from a regulator, court, government body, or law-enforcement authority;
  • to investigate or prevent fraud or security incidents;
  • to enforce our legal rights;
  • to protect Seebot, its personnel, clients, or others;
  • as part of a merger, acquisition, financing, investment, restructuring, sale, or similar corporate transaction;
  • with your consent; or
  • pursuant to a client's lawful instructions where Seebot processes information on that client's behalf.

Seebot does not sell personal information in the ordinary meaning of exchanging personal information for monetary payment.

If our practices materially change, we will update this Privacy Policy and provide any disclosures or choices required by applicable law.

We recognise that project data may contain confidential, proprietary, commercially sensitive, or restricted information.

Access to client project data may therefore be restricted according to project requirements.

Where agreed, controls may include:

  • limiting access to authorised personnel;
  • confidentiality obligations;
  • controlled project environments;
  • restrictions on copying or downloading;
  • restrictions on external disclosure;
  • storage requirements;
  • defined retention periods; and
  • secure deletion or return.

Specific commitments made to an individual client are governed by the relevant client agreement.

Seebot may work with clients, personnel, contractors, infrastructure, or service providers located in different countries.

Personal information may therefore be transferred to or accessed from countries outside the United Kingdom.

Where applicable law requires safeguards for an international transfer, Seebot will use an appropriate transfer mechanism or other lawful safeguard.

Where a client engagement imposes specific geographic or data-residency restrictions, those requirements will be governed by the applicable contract.

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected and for legitimate business, contractual, security, or legal requirements.

Retention periods may depend on:

  • the nature of the information;
  • why it was collected;
  • the duration of the business relationship;
  • applicable contractual requirements;
  • legal and regulatory obligations;
  • accounting obligations;
  • limitation periods;
  • security requirements; and
  • potential disputes.

Client project data may be retained, returned, anonymised, or deleted in accordance with the applicable client agreement.

Recruitment information may be retained for a reasonable period in accordance with applicable law and our recruitment needs.

When information is no longer required, we may securely delete, anonymise, aggregate, or otherwise dispose of it.

Seebot uses reasonable administrative, organisational, and technical measures designed to protect information against:

  • unauthorised access;
  • unauthorised disclosure;
  • misuse;
  • alteration;
  • loss;
  • accidental destruction; and
  • unlawful processing.

Depending on the relevant system or project, measures may include:

  • controlled access;
  • authentication;
  • role-based permissions;
  • secure storage;
  • secure transmission;
  • confidentiality obligations;
  • personnel controls;
  • logging or monitoring;
  • project-specific handling procedures; and
  • quality and security processes.

No electronic storage, network, or transmission method can be guaranteed to be completely secure.

If Seebot becomes aware of a security incident affecting personal information, we will assess the incident and take appropriate steps to investigate, contain, and remediate it.

Where notification to individuals, clients, regulators, or other parties is required by law or contract, we will provide such notification in accordance with the applicable requirements.

Subject to applicable law and any relevant exemptions, individuals may have rights including:

  • the right to be informed about how their information is used;
  • the right to request access to personal information;
  • the right to request correction of inaccurate or incomplete information;
  • the right to request deletion in certain circumstances;
  • the right to request restriction of processing in certain circumstances;
  • the right to object to certain processing;
  • the right to data portability where applicable;
  • the right to withdraw consent where consent is relied upon; and
  • rights relating to certain automated decision-making.

These rights are recognised under the UK data-protection framework, although their availability depends on the circumstances and applicable exemptions. ICO

Requests may be sent to:

[email protected]

We may request information reasonably necessary to verify your identity before fulfilling a request.

If your personal information is contained within a dataset that Seebot processes solely on behalf of a client, the client may be responsible for determining how that information is processed and for responding to your request.

Where appropriate, Seebot may:

  • direct you to the relevant client;
  • forward your request to that client; or
  • assist the client in responding,

subject to our contractual and legal obligations.

If you have concerns about how Seebot handles personal information, please contact us first at:

[email protected]

You may also have the right to complain to the Information Commissioner's Office (ICO) or another competent data-protection authority.

ICO guidance confirms that individuals have rights to make complaints concerning the processing of their personal information. ICO

Seebot does not use personal information collected through its public website to make solely automated decisions about individuals that produce legal or similarly significant effects, unless specifically disclosed.

Client projects may involve computer-vision or machine-learning technologies. Where Seebot processes data on behalf of a client, the purpose and lawful basis of the client's system are generally determined by that client.

Seebot's website and services are intended primarily for businesses, organisations, researchers, developers, and professionals.

Our website is not directed toward children.

We do not knowingly seek to collect personal information from children through our general website services where doing so would require parental or guardian authorisation.

If you believe a child has improperly provided personal information to us, contact:

[email protected]

Our website may contain links to external websites or services.

We do not control and are not responsible for third parties':

  • content;
  • security;
  • privacy practices;
  • availability; or
  • terms.

You should review the relevant third party's privacy policy before providing personal information.

If Seebot undergoes or considers a merger, acquisition, restructuring, investment, financing, sale of assets, or similar transaction, information may be disclosed to relevant advisers, prospective counterparties, or successors where reasonably necessary and legally permitted.

Any transfer of personal information remains subject to applicable legal requirements.

We may update this Privacy Policy as our business, website, technologies, services, or legal obligations change.

The latest version will be made available on our website.

When we update the Policy, we will revise the “Last Updated” date.

Where legally required, we may provide additional notice of material changes.

For questions, requests, or concerns relating to privacy or personal information, contact:

Seebot Limited
Company No. 17464735
66 Tweed Close
Daventry
NN11 4PW
United Kingdom